Local Assistant for the European Union-funded project « Enhancing protection of public spaces and critical infrastructures in the Western Balkans » (Croatia)

Under the supervision of the Project Director (PD), the Assistant will be responsible for undertaking the following tasks as follow :

• To assist the Project Director and main experts in the organization of all activities and in the follow-up of the project;

• To assist the Project Administrator and deal with all administrative and logistical aspects of the project;

• Prepare and follow-up organization of the mission of Member State experts;

• To support the lead experts in liaising with the beneficiary administrations for the planning and implementation of activities;

• Handling of official correspondence with the competent authorities;

• To assist the lead experts in the translation of reports and prepare other documents that may be required by the donor and Civipol in the monitoring of the project;

• Assist the lead experts in the preparation of the technical steering committees and other project coordination meetings;

• Liaison and communication with stakeholders especially on bookings, accommodation;

• Managing office files and records;

• Support the Team Leader in his duties and meetings, take minutes of meeting, and more generally ensure all administrative tasks required by the management of the project;

• Ensure the follow up of all data for the quality management of the project;

• All other administrative and operational duties as may be assigned by the supervisor.

• Good knowledge of the Western Balkan regions administrative procedures (visas, registrations, taxes…) ;
• Good knowledge of local police networks ;
• Knowledge of office software ;
• Excellent English both spoken and written language ;
• Interpretation from BCMS to English and vice versa, at meetings and other oral conversations is a plus.

Required Work Expérience :

General professional experience

• Experience in organizing events and venues;
• Experience in accounting and budget management;
• A minimum of two years proven relevant experience.

Specific professional experience

• Proven experience in working with Microsoft Excel;
• Knowledge of the administration (Ministry of the Interior a plus);
• Experience in logistics, events and mission organization;
• Administrative experience in projects funded by international donor.

Savoir-faire

• Respect a perfect discretion on the missions carried out and what is said;
• Have a sense of human contact;
• Adapt to the diversity of situations;
• Search for data and information;
• Manage a stressful situation;
• Report back;
• Work in a network;
• Mastering deadlines.

Please send your application (CV and cover letter) to perez.mi@civipol.fr before June 15th 2023