SUPPLY CONTRACT NOTICE
BMM.24.04
Supply of CIS and video equipment for national judicial and police authorities in Djibouti, Uganda, Kenya and Ethiopia as part of the Better Migration Management program, in 6 lots
PROJECT DESCRIPTION
1. Description of the contract
The purpose of the contract is to provide laptops, tablets, video equipment as well as servers to our national partners located in Djibouti, Uganda, Ethiopia and Kenya in order to support them in the professionalisation of investigations related to traffic of persons and smuggling in the area. BMM strives to support in the digitalisation of the process and therefore is providing equipment.
2. Number and titles of packages/lots
Lot 1 – CIS and video equipment for Djibouti
Lot 2 - CIS and video equipment for Kenya
Lot 3 - CIS and video equipment for Uganda
Lot 4 - CIS and video equipment for Ethiopia
Lot 5 – Servers for Uganda
Lot 6 – Servers for Ethiopia
PARTICIPATION CONDITIONS
3. Eligibility and rule of origin
For this contract award procedure, participation is open without limitations.
Rule of origin is not applicable to the current procedure.
4. Number of offers
Tenderers may submit several tenders per package. Tenders for only part of a package will not be considered. Any tenderer may indicate in its tender that it will grant a discount in the event that its tender is selected for more than one package. Tenderers may not submit a tender for a variant in addition to their tender for the supplies required in the tender documents. In the case of a variant, the evaluation will take place without the variant.
5. Situations of exclusion
Tenderers must provide a signed declaration, included in the tender form for a supply contract, that they are not in any of the situations listed in point 2.2.2 of the Guide to Procurement Procedures and Contract Award Rules of CIVIPOL.
6. Subcontracting opportunities
Subcontracting is authorised.
7. Performance guarantee
The successful tenderer will be required to provide a performance bond equal 5%of the value of the contract on signature of the contract. This guarantee must be provided with the countersigned contract within 15 days of the tenderer's receipt of the contract signed by CIVIPOL. If the successful tenderer fails to provide the required guarantee within the stipulated period, the contract will be null and void.
8. Information meeting and/or site visit
An information meeting will be organised online on 23rd September at 15:00 Paris time with a view to answering questions on the tender dossier sent in writing or raised at the meeting. Tenderers willing to attend the meeting should address their request to procurement@bmmcivipol.fr so that they can be invited to participate in the meeting. The minutes of the meeting will be published on the shared folder where the tender dossier was made accessible from - together with any clarification of written questions not raised at the meeting - no later than 8th October 2024 at 18:00 Paris time. No further clarification will be provided after this date. All costs associated with attending this meeting will be borne by the bidders.
9. Validity of offers
Tenders are valid for a period of 60 days from the deadline for submission.
10. Planned start date of the contract
Mid november 2024
11. Task implementation period
90 days from contract signature by both parties
SELECTION AND AWARD CRITERIA
12. Selection criteria
Capacity-providing entities
An economic operator (i.e. candidate or tenderer) may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links it has with them. If the economic operator relies on other entities, it must in that case prove to the contracting authority that it will have at its disposal the resources necessary for the performance of the contract by producing a commitment by those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality as the economic operator relying on them and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the data for this third entity for the relevant selection criterion should be included in a separate document. Proof of the capacity will also have to be provided when requested by the contracting authority.
With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.
With regard to economic and financial criteria, the entities upon whose capacity the economic operator relies, become jointly and severally liable for the performance of the contract.
The following selection criteria will be applied to the tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole if not specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors.
- Economic and financial capacity of the tenderer (based on item 3 of the tender form). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three financial years for which accounts have been closed.
The selection criteria for each tenderer are as follows:
- For lot 1: the average annual turnover of the tenderer must exceed 25.000 €
- For lot 2: the average annual turnover of the tenderer must exceed 35.000 €
- For lot 3: the average annual turnover of the tenderer must exceed 35.000 €
- For lot 4: the average annual turnover of the tenderer must exceed 35.000 €
- For lot 5: the average annual turnover of the tenderer must exceed 5.000 €
- For lot 6: the average annual turnover of the tenderer must exceed 5.000 €
- If the tenderer submits an offer for several lots, its annual turnover must exceed the combined requirements for each lot. (example: if an offer is submitted for lots 1, 2 and 5, the combined average turnover of the tenderer must exceed 25.000 + 35.000 + 5.000 = 65.000 €)
2) Professional capacity of the tenderer (based on items 4 of the tender form).
The reference period which will be taken into account will be the last three years preceding the submission deadline.
- at least 4 staff currently work for the tenderer in fields related to this contract regardless the number of lots the tenderer is submitting an offer for.
3) Technical capacity of tenderer (based on items 5 and 6 of the tender form). The reference period which will be taken into account will be the last five years preceding the submission deadline.
- For lot 1: the tenderer must have delivered similar supplies (CIS, video equipment and/or printing supplies) under at least 2 contracts each with a budget of at least 15.000.€ which were implemented at any moment during the following period: 2019 to date..
- For lot 2: the tenderer must have delivered similar supplies (CIS, video equipment and/or printing supplies) under at least 2 contracts each with a budget of at least 20.000.€ which were implemented at any moment during the following period: 2019 to date.
- For lot 3: the tenderer must have delivered similar supplies (CIS, video equipment and/or printing supplies) under at least 2 contracts each with a budget of at least 20.000.€ which were implemented at any moment during the following period: 2019 to date.
- For lot 4: the tenderer must have delivered similar supplies (CIS, video equipment and/or printing supplies) under at least 2 contracts each with a budget of at least 20.000.€ which were implemented at any moment during the following period: 2019 to date.
- For lot 5: the tenderer must have delivered similar supplies (CIS, video equipment and/or printing supplies) under at least 2 contracts each with a budget of at least 5.000.€ which were implemented at any moment during the following period: 2019 to date.
- For lot 6: the tenderer must have delivered similar supplies (CIS, video equipment and/or printing supplies) under at least 2 contracts each with a budget of at least 5.000.€ which were implemented at any moment during the following period: 2019 to date.
- If the tenderer submits an offer for 2 lots, the tenderer must have delivered similar supplies (CIS, video equipment and/or printing supplies) under at least 2 contracts each with a budget of at least 30.000€ each which were implemented at any moment during the following period: 2019 to date.
- If the tender submits an offer for 3 lots and above, the tenderer must have delivered similar supplies (CIS, video equipment and/or printing supplies) under at least 2 contracts each with a budget of a least 40.000€ each which were implemented at any moment during the following period: 2019 to date.
This means that the contract the tenderer refers to could have been started at any time during the indicated period but it does not necessarily have to be completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to supply contracts completed within the reference period (although started earlier) or to supply contracts not yet completed. Only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (statement or certificate from the entity which awarded the contract, proof of payment) also detailing its value. If a tenderer has implemented the supply contract in a consortium, the percentage that the tenderer has successfully completed must be clear from the documentary evidence, together with a description of the nature of the supplies provided if the selection criteria relating to the pertinence of the experience have been used.
Previous experience which would have led to breach of contract and termination by a contracting authority shall not be used as reference.
16. Award criteria
Prices
SUBMIT AN OFFER
17. How can I obtain the tender documents?
The tender documents are available for free upon request. Please contact procurement@bmmcivipol.fr to get the link and access code to the tender dossier. Tenders must be drawn up using only the standard tender form for supply contracts included in the tender dossier, the provisions and format of which must be strictly adhered to.
Any questions concerning this invitation to tender must be sent in writing to procurement@bmmcivipol.fr (quoting the publication reference given in point 1) at least 15 days before the deadline for submission of tenders given in point 18. CIVIPOL will respond to questions at least 10 days before the deadline for submission of tenders. Clarifications or minor changes to the tender documents are published no later than 10 days before the deadline for submission of tenders on the shared folder where the tender dossier is published.
18. Deadline for submission of tenders
18th October 2024 at 12h00 Paris time.
Any offer received after the deadline will not be considered.
19. Tender opening session
18th October 2024 at 15h00 Paris time. Tenderers willing to participate in the public online opening should address their request to procurement@bmmcivipol.fr so that they can be invited.
20. Language of the procedure
All written communications under this call for tenders must be in English.
21. Legal basis
CIVIPOL's Guide to Procurement Procedures and Contract Award Rules.
